Supply and installation of Core Network
ID Number: CTC/13‐14/MHA/017
The Government of the Cayman Islands through the Computer Services Department is seeking a firm price tender for a core network upgrade/replacement.
Invitation To Tender
The Computer Services Department through the Ministry of Home Affairs invite suitably qualified vendors to submit a firm price proposal for the upgrade of the core network for the Government. The tender includes equipment and installation. For queries regarding this invitation contact the undersigned at *protected email* . Responses will emailed to all who express an intention to tender.
The Cayman Islands Government does not bind itself to accept the lowest nor any tender. Late bids will not be accepted, CIG will not defray any cost incurred by bidders. The Cayman Islands Government shall not be bound to assign any reason for not accepting any tender and may accept a Tender in whole or in part.
The bidder must provide a brief summary of the proposal, highlighting the solution description and outlining the specific benefits to the Government of the Cayman Islands.
The Computer Services Department of the Government of the Cayman Islands is a services based department within the Ministry of Home Affairs. It is the main supplier of shared IT and communications facilities and services across the government and includes a number of statutory organisations among its customers. Services include, hosting solutions, development, communications and operational maintenance.
CSD services approximately 2500 users across 60 departments and organisations. While it is not envisaged that the number of users will significantly grow over the next five years, it is anticipated that there will be significant increase in the demand for services as new technologies, connectivity and the growing trend of mobile technologies, data mining, electronic content and server virtualization.
CSD’s mandate is to provide flexible, modern, secure, resilient and reliable services to its customers.
Preparation of Proposals
The complete proposal must include the proposal document with a point-by-point response to the RFP and all other materials requested. Bidder may include any additional materials it feels could assist in the evaluation of its proposed systems. However, bidder must provide complete solutions. References to other documents will not be accepted. Each vendor may supply up to three alternative bids. Where alternatives are supplied, each will be evaluated separately on its own merit.
Proposals that do not follow the RFP’s format and content requirements will be subject to rejection without appeal. Bidders must supply three hard copies of each proposal in addition to one soft copy.
|Activity||Primary Responsibility||Date (Date Month Year)|
|RFP released to bidders||The Ministry of Home Affairs||February 19, 2014|
|Bidder’s acknowledgment of intention to bid||Bidder||February 27, 2014|
|Provide preproposal questions by deadline||Bidder||February 27, 2014|
|Provide final questions by deadline||Bidder||February 27, 2014|
|Proposal opening||The Ministry of Home Affairs||March 6, 2014|
|Evaluation||The Ministry of Home Affairs||March 7, 2014|
|CTC Award||CTC||March 19, 2014|
|Contract negotiations completed||Bidder/The Ministry of Home Affairs||April 2, 2014|
|Final contract signed||Bidder/The Ministry of Home Affairs||April, 7 2014|
|Delivery of Equipment||Bidder||April 30, 2014|
|System installation and testing||Bidder with The Ministry of Home Affairs oversight||May 28, 2014|
|System cutover (no later than)||Bidder with The Ministry of Home Affairs oversight||June 16, 2014|
FORM OF TENDER
To be returned by Thursday, March 6, 2014, 12:00 noon.
To:The Central Tender Committee
c/o the Ministry of Finance
Government Administration Building,
#133 Elgin Avenue, George Town
Grand Cayman, KY1-9000 CAYMAN ISLANDS
Re: CTC/13-14/MHA/017—Core Network Upgrade