Invitation To Tender: Supply and installation of Core Network

Supply and installation of Core Network
ID Number: CTC/13‐14/MHA/017

Request For Proposal: CTC/13‐14/MHA/017 — Supply and installation of Core Network
Pricing Matrix
Tender Assessment score sheet

The Government of the Cayman Islands through the Computer Services Department is seeking a firm price tender for a core network upgrade/replacement.

Invitation To Tender

The Computer Services Department through the Ministry of Home Affairs invite suitably qualified vendors to submit a firm price proposal for the upgrade of the core network for the Government. The tender includes equipment and installation. For queries regarding this invitation contact the undersigned at *protected email* . Responses will emailed to all who express an intention to tender.

The Cayman Islands Government does not bind itself to accept the lowest nor any tender. Late bids will not be accepted, CIG will not defray any cost incurred by bidders. The Cayman Islands Government shall not be bound to assign any reason for not accepting any tender and may accept a Tender in whole or in part.

The bidder must provide a brief summary of the proposal, highlighting the solution description and outlining the specific benefits to the Government of the Cayman Islands.

Business Objectives

The Computer Services Department of the Government of the Cayman Islands is a services based department within the Ministry of Home Affairs. It is the main supplier of shared IT and communications facilities and services across the government and includes a number of statutory organisations among its customers. Services include, hosting solutions, development, communications and operational maintenance.

CSD services approximately 2500 users across 60 departments and organisations. While it is not envisaged that the number of users will significantly grow over the next five years, it is anticipated that there will be significant increase in the demand for services as new technologies, connectivity and the growing trend of mobile technologies, data mining, electronic content and server virtualization.

CSD’s mandate is to provide flexible, modern, secure, resilient and reliable services to its customers.

Preparation of Proposals

Proposal Format

The complete proposal must include the proposal document with a point-by-point response to the RFP and all other materials requested. Bidder may include any additional materials it feels could assist in the evaluation of its proposed systems. However, bidder must provide complete solutions. References to other documents will not be accepted. Each vendor may supply up to three alternative bids. Where alternatives are supplied, each will be evaluated separately on its own merit.

Proposals that do not follow the RFP’s format and content requirements will be subject to rejection without appeal. Bidders must supply three hard copies of each proposal in addition to one soft copy.

Project Schedule

 
Activity Primary Responsibility Date (Date Month Year)
RFP released to bidders The Ministry of Home Affairs February 19, 2014
Bidder’s acknowledgment of intention to bid Bidder February 27, 2014
Provide preproposal questions by deadline Bidder February 27, 2014
Provide final questions by deadline Bidder February 27, 2014
Proposal Delivery Bidder  
Proposal opening The Ministry of Home Affairs March 6, 2014
Evaluation The Ministry of Home Affairs March 7, 2014
CTC Award CTC March 19, 2014
Contract negotiations completed Bidder/The Ministry of Home Affairs April 2, 2014
Final contract signed Bidder/The Ministry of Home Affairs April, 7 2014
Delivery of Equipment Bidder April 30, 2014
System installation and testing Bidder with The Ministry of Home Affairs oversight May 28, 2014
System cutover (no later than) Bidder with The Ministry of Home Affairs oversight June 16, 2014

FORM OF TENDER

To be returned by Thursday, March 6, 2014, 12:00 noon.

To:

The Central Tender Committee
c/o the Ministry of Finance
Government Administration Building,
#133 Elgin Avenue, George Town
Grand Cayman, KY1-9000 CAYMAN ISLANDS
Re: CTC/13-14/MHA/017—Core Network Upgrade

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